Skip to main content

Product

QuickBooks Online

Visit website

About

QuickBooks Online is Intuit's cloud-based accounting platform for small and mid-size businesses, widely used across the AEC industry for job costing, progress invoicing, payroll, and financial reporting. It integrates natively with major construction management platforms including Procore, Buildertrend, and ConstructionOnline, making it a de facto accounting backbone for contractors.

How teams use it

By audience

Accounting & Finance
  • Accountants use QBO for construction job costing, tracking labor, materials, and subcontractor costs per project.
  • Progress invoicing in QBO allows billing clients by project milestone percentage, essential for AEC contract structures.
  • Finance teams run profit/loss reports by job to monitor project margin in real time.
  • Bank feeds auto-categorize transactions, reducing manual bookkeeping for project-based income and expenses.
  • QBO integrates with payroll to allocate field labor costs accurately to the right cost codes.
Construction Management
  • GCs sync QBO with Procore to eliminate double entry of subcontractor commitments and change orders.
  • Contractors track subcontractor W-9s and 1099 reporting directly from QBO vendor records.
  • Project managers use QBO's budget-vs-actual reports to catch cost overruns before they escalate.
  • QBO connects to field management tools like ConstructionOnline for real-time job cost visibility.

By phase

Pre-Construction
  • Estimating teams sync approved estimates from construction software to QBO as project budgets.
  • Finance sets up chart-of-accounts cost codes aligned to project phases before work begins.
Construction
  • AP teams process subcontractor invoices and lien waivers in QBO during active construction.
  • Labor costs from time-tracking apps sync automatically to QBO for real-time job costing.
  • Progress billing cycles sync between PM software and QBO to maintain cash flow visibility.
Closeout & Operations
  • Final retainage releases and project closeout invoices are processed in QBO at project completion.
  • Accountants run final job profitability reports in QBO to inform future estimating on similar work.
  • Facilities teams use QBO to track recurring vendor maintenance payments and operational expenses.

Integrations

4