Acumatica

By audience

General Contracting

• Runs job cost accounting with per-cost-code budgets, commitments, and actuals tied to each project
• Manages prime contracts, change orders, and AIA-style progress billing with retainage tracking
• Consolidates subcontractor AP, compliance holds, and lien-waiver status against committed costs
• Provides WIP reporting and over/under-billing analysis for percentage-of-completion revenue
• Syncs project financials with Procore and ACC (via Agave) so field and accounting share one cost ledger

Specialty Contracting

• Tracks labor, equipment, and material costs by job and phase for trade-specific work
• Handles certified payroll and union/prevailing-wage requirements through construction payroll
• Manages service and field operations alongside project work for subcontractors running both
• Inventory and procurement modules control material stock and equipment used across jobsites
• Mobile time entry and job costing feed actuals back to project profitability in real time

Owner/Developer

• Supports homebuilders and land developers with project accounting across multiple entities
• Tracks development budgets, draws, and capitalized costs per project or parcel
• Multi-entity and intercompany accounting consolidates financials across LLCs and joint ventures
• Manages property, lease, and asset records once projects move into operations
• Provides portfolio-level financial reporting and cash-flow visibility for ownership

Accounting & Finance

• Full GL, AP, AR, cash management, and financial reporting in one cloud ERP
• Construction-specific revenue recognition (POC, completed-contract) and WIP schedules
• Multi-currency, multi-entity consolidation with automated intercompany eliminations
• Drill-down from financial statements to source transactions and project cost detail
• Dimensional/sub-account reporting slices results by job, division, branch, or cost code

Human Resources

• Construction payroll handles multi-state, multi-union, certified, and prevailing-wage pay
• Employee records, benefits, and PTO managed within the ERP or via certified ADP sync
• ADP Workforce Now (Acumatica-Certified) provides bidirectional payroll and HR data sync
• Labor burden and fringe costs flow automatically into job cost for accurate project actuals
• Time-and-attendance capture feeds payroll and project labor distribution

Procurement & Purchasing

• Purchase orders and subcontracts created as commitments against job budgets
• Requisition-to-PO workflows with approval routing and vendor management
• Material receipts and three-way matching link POs, receipts, and AP invoices
• Inventory and replenishment control stock across warehouses and jobsites
• Vendor compliance (COI/insurance) tracked via Billy integration before payments release

By phase

Pre-Construction

• Sets up project budgets, cost codes, and original estimates as the cost baseline
• Creates and tracks subcontract commitments and POs before work starts
• Establishes prime contract value, billing schedule, and retainage terms
• Pulls project setup and budget data from Procore/ACC to avoid re-keying

Construction

• Captures ongoing job costs: labor, materials, equipment, and subcontractor invoices
• Processes progress billings, change orders, and retainage through the project period
• Runs construction payroll and distributes labor costs to active jobs weekly
• Produces WIP, cost-to-complete, and over/under-billing reports for active projects
• Manages AP compliance holds (lien waivers, COIs) before releasing vendor payments

Closeout & Operations

• Reconciles final job costs, releases retainage, and books final billings at completion
• Closes out subcontracts and POs and records final project profitability
• Recognizes remaining revenue and clears WIP as contracts complete
• Transitions completed assets into fixed-asset, lease, or property management for operations
• Archives project financial records for warranty, audit, and historical-cost benchmarking