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Product

Microsoft SharePoint

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About

Microsoft SharePoint is a web-based collaborative platform primarily used for document management, content management, and file sharing. In AEC, it serves as a centralized hub for project information management, team collaboration, and document control across architecture, engineering, and construction projects. SharePoint can be deployed as part of Microsoft 365 (cloud-hosted) or as an on-premises server solution.

How teams use it

By audience

Architecture
  • Centralized repository for design documents, drawings, and project specifications accessible to entire team
  • Version control and document approval workflows for managing design iterations and RFI responses
  • Integration with Microsoft Teams for real-time collaboration on design decisions and document reviews
Construction Management
  • Document control system for managing submittals, RFIs, and correspondence throughout project lifecycle
  • Permission-based access to project documents ensures proper stakeholder visibility and compliance
  • Customizable workflows and metadata tagging for tracking construction progress and document status
MEP Engineering
  • Centralized storage for MEP drawings, calculations, and coordination documents
  • Collaboration space for coordinating between mechanical, electrical, and plumbing disciplines
  • Integration with BIM tools (via third-party connectors) for managing model-based coordination documents
Civil Engineering
  • Repository for survey data, site plans, and civil design documents
  • Shared workspace for coordinating with contractors and stakeholders on site-related documents
  • Document management for permits, environmental assessments, and regulatory compliance files

By phase

Pre-Construction
  • Organize and share bid documents, contracts, and project specifications with bidders and team members
  • Centralized location for permits, environmental reviews, and pre-construction planning documents
  • Collaboration platform for coordinating between design team, owner, and contractors during planning phase
Design
  • Version-controlled repository for design documents, drawings, and specifications as they evolve
  • Real-time collaboration on design decisions through integrated Teams communication
  • Approval workflows for managing design reviews and client sign-offs
Construction
  • Daily document management for submittals, RFIs, change orders, and site correspondence
  • Centralized access to as-built documents, inspection reports, and quality control records
  • Mobile access to project documents for field teams and site supervisors
Closeout & Operations
  • Archive and organize final project documentation, warranties, and O&M manuals
  • Transition documents to facilities management teams for ongoing asset management
  • Historical record retention for compliance and future reference

Integrations

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