Agave AP Invoice Automation

By audience

Accounting & Finance

• AP clerks stop hand-keying subcontractor and supplier invoices — AI extracts line items and codes them to job, cost code and GL against the ERP master.
• Approved invoices post straight into the construction ERP as unposted AP entries, so no CSV exports or manual imports.
• Overbilling warnings fire when an invoice exceeds the remaining PO/subcontract or change-order value.

Project Manager

• PMs approve commitment invoices routed to them by job and dollar threshold, with time-in-queue tracked in one place.
• Invoice coding is validated against the project's budget and commitments so job costs stay accurate.

General Contracting

• GCs process high volumes of overhead and commitment invoices across many jobs without adding AP headcount.

Specialty Contracting

• Trade contractors route material and rental invoices to the right job and cost code automatically from the AP inbox.

By phase

Construction

• During construction, supplier and subcontractor invoices flow from the AP inbox to the ERP with job-cost coding as work is billed.

Closeout & Operations

• At closeout, final invoices and retention releases are captured and reconciled against commitments before the job is closed.